Email

An email address is allocated to each staff member upon their employment at Lorraine Primary School. This address will remain usable for the duration of your employment. Staff members are only to use it for school-related activities, messages and communication.

Please view the Email Policy for further information.

Your Office 365 account is secured using Multifactor authentication methods. These are additional security measures to help keep your account safe. I need to write more info about this topic here so that it explains better (search Google for a definition)

Explain how users must set up their authentication methods and which steps to follow. Also, name the different methods available to staff to choose from.

An alias is a pseudonym or nickname assigned to a mailbox.

It is considered best practice to assign an alias address to an employee occupying an important role or position in any organisation.

It is done for the following reasons;

• To simplify the email address so it's easy to remember.
• If a user terminates his/her employment at Lorraine Primary School, the person who takes their place will be assigned the same alias address to receive emails

for a mailbox. It is generally used to simplify an email address but is also considered best practice when assigned to a user occupying an important position or role.

Example:

The person responsible for sport will be assigned an alias address of sport@lorraineschool.co.za to make it easier for other schools to communicate with our sports organiser. It also allows the address to be assigned to a new user if needed.

List of aliases active Aliases:

It's a list of multiple email recipients grouped together to create a single recipient using an Alias Address.

To simplify the way, we send bulk emails by eliminating the need to add multiple recipients’ email addresses to a single email.

Example:

Suppose you want to email all the staff members of Lorraine Primary School, instead of adding the address of each staff member individually, you enter one address (staff@lorraineschool.co.za) that acts as a container for all staff addresses.

The IT Department has created the following groups to simplify bulk email messaging within the Lorraine Primary School domain. These addresses are for internal use only.

NOTE: The addresses above are for internal use only and cannot be reached by third parties outside the lorraineschool.co.za domain.

All staff members will find their email signatures in their Home Drive (H:) — every email you send or reply to must accompany your email signature.

An example of a Lorraine Mail Signature can be seen below:

To learn how to add your mail signature to your email account here.